01
Find
Search and save relevant grants across foundations, programmes, EU calls and internal sources.
Grant tracking software for research teams
Grant tracking software for teams that have outgrown the spreadsheet.
A spreadsheet is fine for the first list. It breaks when several people need to assess calls, save sources, set internal deadlines, own next actions and follow proposals through a pipeline.
GoGrant keeps funding discovery, official links, notes, owners, reminders and status together, so the team can see what actually needs to happen next.
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The issue
Spreadsheets show rows. Grant work needs ownership.
When grant work lives in spreadsheets, inboxes and personal bookmarks, status becomes unclear. An opportunity may be relevant, but nobody knows who follows up. A deadline may be saved, but budget review is missing. An eligibility judgement may exist, but only inside an email thread.
Grant tracking software should not just digitise a spreadsheet. It should make the next action clear to the team.
Funding opportunities should be stored with official source, requirements, notes and decision history.
Pipeline status should show whether an opportunity is monitored, assessed, prepared, submitted or closed.
Owners and internal deadlines should sit on the call, not in separate systems without context.
Alerts should focus on relevant changes, not just create more notifications.
Workflow
From discovery to application pipeline
GoGrant is built for pre-award work: finding, assessing and following funding opportunities before the application is submitted.
02
Assess
Add eligibility, amount, document requirements, source quality, notes and internal priority.
03
Manage
Move opportunities through the pipeline with owners, reminders, team boards and decision history.
Comparison
GoGrant is lighter than an enterprise suite and more structured than a spreadsheet.
Many grant management systems are broad, heavy or aimed at grantmakers and post-award administration. GoGrant focuses on discovery and pre-award pipeline work for research teams, where the overview often starts before there is an application.
Team use
Knowledge should not disappear with the person who last updated the sheet.
When notes, judgements and internal deadlines live on the call, new team members can understand why an opportunity was prioritised or dropped. That saves time when the same funder or call type appears again.
FAQ
Questions about grant tracking software
What is grant tracking software?+
It helps teams monitor funding opportunities, deadlines, owners, notes, source links, pipeline status and decisions from first signal through application outcome.
How is grant tracking different from grant management software?+
Grant tracking usually focuses on discovery, prioritisation and pre-award pipeline visibility. Grant management software can also include post-award compliance, reporting, grantmaking or financial administration.
Can GoGrant replace a grant spreadsheet?+
For research funding discovery and pre-award pipeline tracking, yes. GoGrant is designed to replace scattered spreadsheets, saved links and inbox notes with structured opportunity tracking.
Is GoGrant built for grantmakers or grantseekers?+
GoGrant is built for researchers, research support teams, hospitals, universities and research-intensive organisations looking for and managing funding opportunities. It is not a grantmaking portal.
What should a research support team track for each opportunity?+
At minimum: official source, deadline, expected reopening, eligibility, applicant type, field, owner, internal deadline, notes, pipeline status and next action.
Related topics
This page is part of GoGrant's resource cluster. Start from the main product page, then follow the most relevant supporting guides.
GoGrant grant management platformStart from the main product page with the platform, pricing and Danish-first grant intelligence overview.Research grant calendar in DenmarkUse calendar planning as the timing layer behind grant tracking.Private research foundations in DenmarkSource-quality and foundation monitoring are strong inputs to a tracking workflow.Horizon Europe calls for Danish researchersHorizon calls show why grant tracking needs roles, eligibility and long lead times.